CÔNG TY ĐIỀU HÀNH CHUNG THĂNG LONG

Bidder is requested to submit your proposal with attention to the Admin & HR Manager in the form of one (1) sealed package no later than 14:00 hrs on 8 December 2024 (Vietnam time) (“Bid Due Date”). The envelope outermost clearly states “RFQ#ADM9424003– FOR PROVISION OF SERVICES FOR TLJOC YEAR-END PARTY 2024 – BID DOCUMENT”

Bidder shall submit your Bids in two (2) separate volumes as per the template in the Appendices of this RFQ:

• Commercial Volume / or Priced Volume; and
• Technical Volume / or Un-priced Volume.

COMPANY reserves the right, without prejudice and at its discretion, to extend or cancel the RFQ at its most convenience and at no cost to COMPANY. COMPANY reserves the right to reject the Bid that is submitted after the Bid Due Date.

Submission of a bid shall confirm that BIDDER has satisfied itself, either independently or by written consultation with COMPANY, as to the extent and nature of the WORK which is the subject of the RFQ and of all requirements contained in this RFQ, and that Bidder has sufficient information to permit proper assessment of risks and contingencies and all other circumstances which could affect its bid.

Bidder shall bear all responsibilities to investigate fully the conditions under which WORK will be performed and to become knowledgeable of any other matters that might affect the WORK or cost of performance. Any costs related to this bid preparation and submittal and any subsequent costs relating to third party personnel, clarifications, meetings and the like shall be by and at the sole expense of Bidder.

Should Bidder have any queries regarding this RFQ, it shall forward a formal Bid Clarification Request to TLJOC, which must be sent to TLJOC at least ONE (1) working day prior to Bid Due Date.

Information contained in this RFQ shall be the basis for the bid and shall not be changed, except by Bid Circulars issued by COMPANY.

If necessary, COMPANY can request the Contractor for face-to-face meeting(s) at COMPANY’s office or tele-conference/ video-conference meeting(s), where appropriate. All associated costs are on Bidder’s account.

Bidder may, without prejudice, modify or withdraw its bid by written request, provided that such request is received by COMPANY at least three (3) working days prior to the Bid Due Date. Bidder shall not modify the Bid after Bid Due Date.

TLJOC reserves the right to accept all, partial or reject Bidder’s offer without giving notification.

Company has the sole right to select the successful Bidder, to reject any bid as unsatisfactory or non-responsive, to award a Contract to other than the lowest priced bid, to award in phases, or not to award a Contract at all as a result of this RFQ.

An award shall not be valid unless or until COMPANY notifies the successful Bidder in writing of its intention to award the CONTRACT to Bidder or the CONTRACT is thereafter duly signed.

This RFQ and all information contained herein are confidential. No information concerning this RFQ or the WORK required shall be released to third parties, except to prospective subcontractors or consultants required for the preparation of the bid, without the prior written consent of COMPANY.

All bids submitted in response to this RFQ and opened by COMPANY shall become the property of COMPANY. COMPANY shall be free to copy, modify, disclose and distribute such bids as COMPANY deems appropriate, notwithstanding copyright or other proprietary notices to the contrary which may be placed thereon. Opened Bids will not be returned to Bidder.

The bid and its accompanying documents must be submitted entirely in the Vietnamese or English language.

Bidder shall submit its bid in the currency it is entitled to receive as payment under the eventual Contract (if any), in accordance with the relevant Vietnam laws, which shall become the currency of the eventual Contract.

If Bidder is entitled to receive any payment under the Contract in any currency rather than Vietnamese Dong (VND), Bidder shall provide evidence to Company as part of its Technical Bid.

The price submitted in Bidder’s Priced Commercial Bid shall be fixed and not subject to revision for any reasons including without limitation currency fluctuations.

Bid validity shall be 90 days from the bid receipt date by COMPANY.

Bidder warrant that all software used to render the Work to the COMPANY is free of infringement of copyright, trademark or patent.

All data, software, drawings and documents (including, for example, logs, charts, tracings, calcu¬lations and computer printouts) produced and/or developed in connection with the Purchase Order / Service Order / Contract are COMPANY’s property. CONTRACTOR shall deliver such data, software, drawings and documents to COMPA-NY on completion of the Work or termination of the Purchase Order or at COMPANY’s request. COMPANY has the sole right to use and reproduce any data, charts and documents produced by CONTRACTOR or its subcontractors in the performance of the Work.

Bidder shall treat all information acquired by Bidder during the performance of the Work strictly confidential and not disclose or sell or reproduce or photocopy such information to any third party without COMPANY’s prior written approval. The Bidder shall acquire no proprietary interest in or right to such confidential Information and TLJOC may demand the return of information disclosed to the Bidder thereof at any time upon giving written notice to the Bidder.

Bidder shall promptly destroy this RFQ, including all addenda and appendices, to COMPANY:

a. With a “No Bid” if declining to submit a bid, or
b. When requested by COMPANY.

COMPANY reserves the right to retain any or all documents or records submitted by Bidder whether or not such documents or records are submitted at COMPANY’s request.

For any queries regarding this RFQ, please contact Ms. Le Bui Phuong Giao – Admin Assistant at lbpgiao@tljoc.com.vn – Tel.: +84 28 38230234, Ext. 151 with a copy to trinhtquang@tljoc.com.vn and navan@tljoc.com.vn.