Subject | Request for Quotation for Provision of Services for TLJOC Year-end Party 2024 |
Ref.: | RFQ#ADM9424003 |
Inquiry: |
Thang Long Joint Operating Company (“TLJOC”) (hereinafter referred to as “COMPANY”) is soliciting your quotation and hereby invites BIDDER to bid for the Provision of Services for TLJOC Year-end Party 2024 (“SERVICES”) in accordance with the following Instructions to BIDDER and RFQ Appendices. Language: English/Vietnamese 1. BID SUBMISSION
Bidder is requested to submit your proposal with attention to the Admin & HR Manager in the form of one (1) sealed package no later than 14:00 hrs on 8 December 2024 (Vietnam time) (“Bid Due Date”). The envelope outermost clearly states “RFQ#ADM9424003– FOR PROVISION OF SERVICES FOR TLJOC YEAR-END PARTY 2024 – BID DOCUMENT” Bidder shall bear all responsibilities to investigate fully the conditions under which WORK will be performed and to become knowledgeable of any other matters that might affect the WORK or cost of performance. Any costs related to this bid preparation and submittal and any subsequent costs relating to third party personnel, clarifications, meetings and the like shall be by and at the sole expense of Bidder. 3. BID CLARIFICATIONShould Bidder have any queries regarding this RFQ, it shall forward a formal Bid Clarification Request to TLJOC, which must be sent to TLJOC at least ONE (1) working day prior to Bid Due Date. Information contained in this RFQ shall be the basis for the bid and shall not be changed, except by Bid Circulars issued by COMPANY. If necessary, COMPANY can request the Contractor for face-to-face meeting(s) at COMPANY’s office or tele-conference/ video-conference meeting(s), where appropriate. All associated costs are on Bidder’s account. 4. BID MODIFICATION AND WITHDRAWALBidder may, without prejudice, modify or withdraw its bid by written request, provided that such request is received by COMPANY at least three (3) working days prior to the Bid Due Date. Bidder shall not modify the Bid after Bid Due Date. 5. BID REJECTIONTLJOC reserves the right to accept all, partial or reject Bidder’s offer without giving notification. 6. CONTRACT AWARDCompany has the sole right to select the successful Bidder, to reject any bid as unsatisfactory or non-responsive, to award a Contract to other than the lowest priced bid, to award in phases, or not to award a Contract at all as a result of this RFQ. An award shall not be valid unless or until COMPANY notifies the successful Bidder in writing of its intention to award the CONTRACT to Bidder or the CONTRACT is thereafter duly signed. 7. CONFIDENTIALITYThis RFQ and all information contained herein are confidential. No information concerning this RFQ or the WORK required shall be released to third parties, except to prospective subcontractors or consultants required for the preparation of the bid, without the prior written consent of COMPANY. All bids submitted in response to this RFQ and opened by COMPANY shall become the property of COMPANY. COMPANY shall be free to copy, modify, disclose and distribute such bids as COMPANY deems appropriate, notwithstanding copyright or other proprietary notices to the contrary which may be placed thereon. Opened Bids will not be returned to Bidder. 8. BID LANGUAGEThe bid and its accompanying documents must be submitted entirely in the Vietnamese or English language. 9. BID CURRENCY AND VALIDITTY
Bidder shall submit its bid in the currency it is entitled to receive as payment under the eventual Contract (if any), in accordance with the relevant Vietnam laws, which shall become the currency of the eventual Contract.
If Bidder is entitled to receive any payment under the Contract in any currency rather than Vietnamese Dong (VND), Bidder shall provide evidence to Company as part of its Technical Bid.
The price submitted in Bidder’s Priced Commercial Bid shall be fixed and not subject to revision for any reasons including without limitation currency fluctuations.
Bid validity shall be 90 days from the bid receipt date by COMPANY.
Bidder warrant that all software used to render the Work to the COMPANY is free of infringement of copyright, trademark or patent.
Bidder shall promptly destroy this RFQ, including all addenda and appendices, to COMPANY: APPENDICES - APPENDIX 1: SCOPE OF WORK / TECHNICAL BID TEMPLATE - LINK - APPENDIX 2: COMMERCIAL BID TEMPLATE - LINK For any queries regarding this RFQ, please contact Ms. Le Bui Phuong Giao – Admin Assistant at lbpgiao@tljoc.com.vn – Tel.: +84 28 38230234, Ext. 151 with a copy to trinhtquang@tljoc.com.vn and navan@tljoc.com.vn. |
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